Function of the Committee
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British Orienteering |
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EnhancedAccreditation |
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Committee Practice
Remember: this is what people are choosing to do in their spare time - so it needs to be fun
Success means we will use the following words when describing what our committee is like:
| Safety conscious | Environmentally Aware | Supportive |
| Friendly | Structured | Efficient |
| Fun | Open | Clarity |
| Focus | Listening | Effective |
| Informal | Integrity |
To create these characteristics we will all:
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Seek to prevent any harm to any person or place affected by our activities
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Delight in the opportunity to create something together
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Be supportive and respectful of each other, sharing actions fairly
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Be receptive to new ideas
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Be prepared to commit to actions and follow through on our commitments
...and in respect of committee meetings, we will:
- Have sufficient meetings to cover the business whilst keeping each meeting to an acceptable length
- Read the pre-meeting material
- Run meetings to an agenda and keep to time
- Report by exception where possible if its OK, just say it is OK
- Respect each other: speak with integrity and listen generously
- Question for clarity and understanding if a new subject develops, park it until later
- Focus on the topic, say your piece, listen while others speak, move on when the item is finished
- Focus on clear actions: who is committing to do what by when?
How we work:
- Two part meetings: focussed routine business, followed by more expansive treatment of one or more current issues
Definitions:
Routine Business:
- Apologies
- Minutes Approval minutes focus on actions and summary of key issues and decisions
- Review of actions/matters arising
- New correspondence important items needing committee attention only
- Regular reports:
- Finance
- Upcoming events and competitions (past event information in the pre-read)
- Membership (at key points, January/April only)
- Junior (as needed)
- Equipment (as needed)
Expansive Issues
- Mapping
- Budget
- Events programme
- Training/Coaching
- Event officials
- Club development/strategy
- Junior squad development
- Club development/strategy
- Junior squad development