Club Constitution

MAR ORIENTEERING CLUB CONSTITUTION
 

1. Name

The Club shall be called Mar Orienteering Club, MAR O C for short.
 

2. Objects

The Objects of the Club shall be to encourage the participation in and practice of the sport of orienteering principally in the rural areas covered by the current Kincardine & Deeside and Gordon District Councils.

3. Membership

Membership of the Club shall consist of the following categories:

• Family Membership; Adults and Children resident in the same household. A child is included in this category until the calendar year in which he or she has his or her 19th birthday.
• Senior Membership; Individuals who shall reach at least the age of 21 or more in the calendar year starting in the club financial year in question.
• Junior Membership; An individual is a junior until the calendar year in which he or she has his or her 21st birthday.

Members are also entitled to affiliate to the British Orienteering Association or its successor through the Club. Membership thereof is required for certain competitions, and membership dues in respect thereof shall normally be payable at the same time as the Club membership but shall not affect rights in respect of the Club. All members including individuals joined on a Family Membership shall be entitled to vote.

Membership fees shall be as agreed at each Annual General Meeting, based on proposals to be in the hands of the Secretary no later than the commencement of the meeting. Any Member not paying by twenty-eighth February in any Club financial year may be deemed to have resigned.
 

4. Management

The affairs of the Club shall be conducted by a Committee of four Officers of the Club plus up to five other members of whom at least one shall be a junior member, all of whom shall be elected annually at the Annual General Meeting. In addition there may be an honorary president or presidents who shall be elected for life. If the post of any officer or other Committee member shall be unfilled between elections, the Committee shall have power to co-opt to fill the vacancy. The Officers of the Club shall be the President, the Vice President, the Secretary and the Treasurer, who shall be elected annually at the Annual General Meeting and who shall be eligible for re-election. All Committee Members shall be Members of the Club.

MAROC will fully comply with the rules and policies of the sport’s governing bodies: the British Orienteering Federation and Scottish Orienteering Association.
 

5. Meetings

An Annual General Meeting shall be held in the month of November or December each year. All Club Members shall be informed in writing of any General Meeting at least fourteen days in advance. Notice of any proposed change in the constitution shall be given along with notice of the meeting. Persons who have attended at least two events of the Club shall be entitled to attend, but only Members shall be entitled to vote. Each Member shall vote personally and not by proxy. In the event of a tie on any matter, the President shall have a casting as well as a deliberative vote. The quorum at any General Meeting shall be eight Members.

Business at the Annual General Meeting shall include:

• Approval of the Minutes of the previous year’s AGM
• Reports from the Chairman, the Secretary and the Treasurer.
• Approval of the Annual Accounts.
• Election of the Committee
• Any other competent business.

An Extraordinary General Meeting may be called on the application in writing to the Secretary signed by six or more Members of the Club. The Committee shall also have the power to call an Extraordinary General Meeting by a decision of a simple majority of its members.

6. Changes to the Constitution

Alterations to the constitution shall be by a simple majority at the AGM or EGM and notice of the intended alterations shall be in the hands of the Secretary at least twenty-one days before the meeting.

7. Finance and Accounts

The Club financial year shall run from first November to thirty-first October in each year.

The annual accounts shall be circulated to Members at or before the Annual General Meeting and shall be approved at the Annual General Meeting.

All cheques shall be signed by any two of the Officers of the Club.

All adult Members of the Club shall be considered jointly and severally liable for the financial liabilities of the Club
Dissolution

In the event of the dissolution of the Club, any assets thereof shall pass to the Scottish Orienteering Association.

20th Jan 11  by Roger Coombs

Categorized under: Club